Introduction
St. John’s School is committed to protecting the privacy of all individuals who interact with us, including our students, parents, staff, and visitors to our website. This Website Privacy Policy (“Privacy Policy”) explains how we collect, use, disclose, and protect personal information in compliance with British Columbia’s Personal Information Protection Act (“PIPA”).
Note: Additional privacy policies may apply based on your individual relationship with St. John’s School, such as if you are a student, parent, employee, or volunteer. Members of the St. John’s School community can find these policies in the School Handbook and MySJS.
Information We Collect
We collect the following types of personal information:
- Name, address, and contact details
- Academic records and assessments
- Financial and billing information
- Website usage data, including IP addresses, cookies, and log data
Consent
By using our Website, you consent to the collection, use, and disclosure of your personal information as described in this Privacy Policy, in accordance with PIPA. To withdraw your consent, please contact the School Privacy Officer listed in this Policy.
How We Collect Information
We collect information in the following ways:
- Directly from individuals: Through application forms, emails, and other direct interactions.
- Website Analytics and Cookies: We use cookies and similar tracking technologies to improve user experience and gather website analytics. This also includes log data, which automatically records information sent by your browser whenever you visit our website.
- Third-party Services: Some third-party services we use may also collect personal information, often through the use of cookies and similar tracking technologies.
How We Use Information
We use the collected information to:
- Facilitate the educational process
- Communicate with parents, staff and alumni
- Process admissions and financial transactions
- Maintain a secure and optimal website experience
- Comply with legal and regulatory obligations
Third-Party Services
We use third-party services for various purposes, and they may also collect some personal information, often through the use of cookies and similar tracking technologies. Our third-party service providers include:
- Digital Ocean (hosting services)
- Instagram (social media platform)
- Google Analytics (website analytics)
- Vimeo (video hosting)
These services may also use additional third-party service providers. We encourage you to review their privacy policies for more information.
When interacting with our Website, your data may be transmitted and/or stored outside of Canada.
Log Data
When you visit our website, our servers automatically record log data sent by your browser. This log data may include information such as your computer’s IP address, browser type, browser version, the pages you visit on our website, the time and date of your visit, and other statistics. We use this information for monitoring and securing our services, as well as for analytics purposes.
How We Protect Your Information
We take reasonable steps to protect the personal information we collect:
- Secure data storage and transfer
- Encryption protocols
- Restricted access to data
However, no method is entirely secure, and we cannot guarantee absolute security.
How We Share Information
We will only disclose personal information:
- With your consent
- As permitted or required by law
- For internal school operations
- With third-party service providers
Your Rights
You have the right to:
- Access your personal information
- Correct inaccuracies in your personal information
- Withdraw consent (subject to legal or contractual obligations)
Contact the Privacy Officer to report inaccuracies in your personal information or to withdraw your consent.
How to Contact Us
If you have any questions, complaints, or would like to exercise your rights, please contact our Privacy Officer at:
Michael LeBlanc, Director of Operations and IT
Email: privacyofficer@sjs.ca
Phone: 604.732.4434 x854
Changes to This Policy
We may update this Privacy Policy periodically. The most current version will always be available on our website.